TENDER NOTICE FOR SUPPLYINGFIELD AND RELATED EQUIPMENT

RE: Tender for supplying field and related equipment

Greater Virunga Transboundary Collaboration (GVTC) is an Interstate Institution formed by the Democratic Republic of Congo, Rwanda and Uganda with a mandate of sustainable conservation of the wildlife resources and tourism promotion in the Greater Virunga Landscape (GVL). GVTC is collaborative framework of programs, plans and activities to conserve a network of Protected Areas disseminated along the shared borders of the three countries, and together forming a unique ecological unit known as the “Greater Virunga Landscape (GVL)”. This Landscape comprises a total of 7 national parks and 1 wildlife reserve, namely: Volcanoes NP in Rwanda; Virunga NP & Sarambwe Wildlife Reserve in DRC and Mgahinga Gorilla NP, Queen Elizabeth NP, Bwindi NP, Rwenzori Mountain NP and Semliki NP in Uganda.

GVTC would like to invite interested and qualified companies/ individuals to submit their bid documents for the field and related equipment in accordance with the specifications listed below.

Quotation specification:

Organization

GVTC

For the Procurement of :

Field equipment

Issuance Date :

January 13, 2025

Due Date and Time for quotations submission:

January 27, 2025 at 12:00 pm – Kigali Time

Quotations to be submitted to:

rkabeya@greatervirunga.org with a copy to jhirwa@igcp.org,

Contact phone

0788300913 or 0788664943

Equipment specifications

#

Items with descriptions

Quantity

Specifications

Example items

1

Tents

40

Tents for 2 personsSpacious interiorsFully waterproofAllows natural airflowDesired brand: Eureka! or Coleman

2

Sleeping bags

80

1 person sleeping bag for adultsBig and tall up to 6 ft. 2 inStay warm in temperatures as low as 0°CDesired brand:Coleman

3

Sleeping mats

80

1 person sleeping matFully waterproofLightweight and portableDesired brand: Any

4

Backpacks

80

Hiking lightweight backpackCapacity of 35 – 45LDesired brand: Mountaineering or MountainTop

5

Water bottles

80

Min capacity of 1LDesired brand: Nalgene

6

Head lamps

80

Rechargeable or 3AAA batteriesWaterproof with comfortable headbandDesired brand: Any

7

Ponchos

80

Fully waterproofLightweightDesired brand: USGI Industries or ANYOO

8

Rugged cell phones

16

WaterproofLong lasting battery (15000 - 22000mAh)Strong GPSDesired brand: Ulefone or Blackview

9

Power bank

16

High capacity (45000 - 50000mAh)Fast chargingDesired brand: Any

III. Requirements and General Conditions

The quotation should be duly signed, dated and stamped and accompanied by the following documents:

Price schedule/quotations for all needed equipment specifying the brand and detailing prices with and without VAT. A copy of certificate of Company RegistrationValid Tax clearance certificate from Rwanda Revenue Authority

Note:

GVTC will respond to any question received from all interested vendors, prior to the due date for the quotes.GVTC reserves the right to reject any and all offers, in whole or in part, for any reason whatsoever, and pursue purchasing in a manner that is in the best of its interest.Late quotes will not be accepted or considered.The requested equipment will be delivered in Kigali.Only shortlisted companies / individuals will be contacted for discussion of their quotations which will lead to selecting the best offer.

Dr. Andrew Seguya

GVTC Executive Secretary