FINANCE,ADMINISTRATION,HR,ANDLOGISTICSMANAGER (FA&HR)

JOB TITLE: Finance, administration, HR Manager (FAHM)

Vacancy Announcement: Kayonza, April 1st, 2025

Urugo-Women’s Opportunity Center is recruiting for positions in finance, administration, HR Manager. This position is open to all interested candidates/all sources and is available to start immediately at its Kayonza Headquarters. The Finance, Administration, HR & Logistics Manager is among the top positions in the WOC and is a member of the Senior Management Team (SMT).

The Finance, Administration and HR Manager, is responsible for ensuring that all finance, administration, HR, and logistics policies and procedures are in place and correctly implemented. The finance, administration, HR, and logistics Manager works closely with the Executive Director and program and production teams. This position also involves overseeing logistics. The finance, administration and HR, Manager position requires a broad set of skills, including the Ability to work strategically with senior Management, review financial statements, work with computing software(s), and facilitate other financial and logistical transactions.

Specific duties include but are not limited to:

DUTIES AND RESPONSIBILITIES

General Financial Management, Accounting & Reporting:

Responsible for timely and accurate submission of monthly financial reporting package to HQ, including standard financial statements and accompanying schedules and grant level reporting. Implement, monitor, and evaluate internal controls and compliance procedures.Carry out primary communication to Executive Director, the Board and about finance and logistical issues.Assist the Executive Director with budget preparation, analysis, and forecasting and ensure program budget and budget projections are timely and accurately reflected in the institutional system. Prepare donor grant financial reports as required.Provide SMT with timely and accurate Budget vs. Actual analysis reports, including explanations of variances.Train staff on financial management policies and procedures and budget coding guidelines for new grants and projects for use on timesheets and coding of payment vouchers.Manage cash flow, including timely fund requests. Oversee the Management of the WOC’s office petty cash fund and bank accounts, including monthly reconciliation.Ensure timely and correct submission of all sub-grantee financial reports following sub-grant agreements and review reports and supporting documentation for reasonableness.Ensure that the Annual Audit is carried out promptly as required by the organization.Maintain and monitor an effective WOC Office filing system, including but not limited to bank documents, withdrawal slips, transfer records, bank statements, invoices, timesheets, and payroll records.Work closely with the HR & Administration Manager to ensure effective Management of all WOC office service contracts and timely execution of all approved payments to vendors /contractors for goods and services received.Ensure that the internal control procedures and donors’ regulations are followed for all cash disbursements, receipts, and transfers and include appropriate backup for compliance.The FA&HR will have access to sensitive and confidential information and is expected to act with the utmost discretion and integrity

Compensation and Benefits

Monitor benefits and compensation administration, ensuring internal equity and compliance with organizational policies and applicable laws.Participate in compensation and benefits surveys Review proposed salary decisions for both regular staff and contractors; make recommendations to Management based on compensation guidelines.

Payroll Management:

The FAHM Manager directly supervises the logistics officer and oversees the effective Management of all country office Fleets and assets.Ensure compliance with WOC administration and finance procedure manuals, as well as other logistics policies and procedures, and suggest revisions as and when necessary.Oversee maintenance of an accurate and up-to-date asset register and depreciation schedule for all fixed assets and ensure that controls are in place to safeguard assets and physical inventory verification at least annually.Oversee effective Management of non-service contracts and timely execution of all approved payments to vendors /contractors for goods and services received.Participate in policy-setting discussions with the Senior Management Team and communicate policies to local staff.Make recommendations for enhancements to policies and procedures to create operational efficiencies and represent the office during national or global finance meetings and cross-functional policy development working groups.Participate in strategy development and annual operational planning and budgeting of the country office.

Human Resource:

Support recruitment activities for the WOC as directed by the Supervisor.Oversee the Management of personnel records for WOC staff.Ensure a thoro…