FINANCE AND OPERATIONS MANAGER

Job Description

Position Title: Finance and Operations Manager

Office: Kigali- Rwanda (Hybrid)

Grade: 6

Department: Operations

Hiring Manager: Director of Finance and Operations, WRI Africa

This is a hybrid full-time position which requires 8 days per month in the office. You will be based in our WRI Africa office in Kigali.

Existing work authorization is required at the time of application submission as WRI is unable to sponsor any visa work sponsorship for this position.

About the Program:

WRI has been working in Africa for more than 30 years, supporting local partners and Africa governments to advance forest protection, landscape restoration and sustainable cities. Our vision for Africa is an inclusive transformation so Africa’s people and landscapes flourish. WRI Africa generates actionable knowledge across four strategic pillars: vital landscapes, thriving and resilient cities, and institutional and economic transformation and Energy. WRI Operations team supports the crucial front-line work of the organization, they directly interact and work with Donors, Partners, Government agencies, Statutory bodies, Trustees, Vendors, and Consultants providing support in different operational areas and solving problems so that WRI programs can be implemented without any hurdles and the program staff and researchers can develop high quality research documents, plans and implement the programs at the field level. WRI Operations team strives for operational excellence across all functions starting with the recruitment, retention and management of WRI’s staff, our most important asset. We manage our endowment, the contributions entrusted to us, and our facilities in ways that are in line with our values and advance our mission. We maintain strict budgetary planning and financial controls to ensure that all contributions are managed in compliance with donors’ regulations.

Job Highlight:

You will be based in Rwanda and reporting to the WRI Africa Director of Finance & Operations and Rwanda Country representative, you will be responsible for accounting, financial management and operational for Rwanda Country office. You will handle the day-to-day activities of these three main areas of work by closely working with program staff and project embedded finance and operations staff in Rwanda and other countries in Africa. This role is also responsible for procurement, logistics and financial support to ensure strict adherence to internal controls, donor guidelines, mandated laws, proper record keeping, and efficient administration. You will also work with the program team, coordinating with them to ensure the smooth running of operations and coherence of procedures and systems.

What will you do:

Accounting (40%):

Ensure accounting and financial transactions are well supported before being processed in the Costpoint accounting systemPrepare monthly reconciliations for bank accounts and other GL accounts for the Rwanda officeReview and post financial transactions in Costpoint. Work closely with programs staff, operations staff and accounting team from the global office to ensure transactions have the right charge and accounting codesPrepare the necessary JEs to make corrections to wrongly coded expensesEnsure timely and accurate monthly closeManage advances and receivables from staffManage credit cards issued to staff ensuring that expenses are reported on time and reconciliations are preparedSupport the updating of current financial policies and procedures and implementation of new financial policies and proceduresResponsible for donor compliance, managing awards and grants, including preparation of financial reports and documentation required for donor reporting

Operations (30%):

Review all payment requests for completeness before approval by the Country representativeSupport payments processing to vendors in RwandaSupport in processing staff advances for seamless projects implementationSupport advance payments and reimbursements to Sub granteesWork closely with the program staff on processing of mobile money to participantsResponsible for reconciliation of mobile money GL accountEnsure teams are using standard approaches, tools, templates, and trainings as provided by WRILead on any Rwanda institutional audit and support project auditsPreparation of financial reports and documentation required for auditEnsure asset register is up to date and physical verification, reconciliation and reporting are done in a timely mannerMaintain electronic and manual filing systems

Budgeting and Financial Management (20%):

Work with the programs and business development team to prepare assigned budgets for new proposalsReview proposal budgets ensuring that proposals have accurate provisions for institutional costs and are in line with donor rulesPrepare Quarterly Funds RequestUpdate budgets and forecasts in the system for assigned projects, core bilateral and indirect fundsPrepare monthly reports t…