PROJECT COORDINATOR

JOB POSTING – Project Coordinator (3 Positions)

Organization: Right To Play Rwanda

Department/Division: Program

Work Location: Rubavu, Ruhango, and Kayonza-Rwanda

Work Arrangement: A combination of in-office and remote-working in accordance with Right To Play’s work arrangement and the operational needs of the department.

Authorized to work in: Rwanda (Ability to work legally without a work permit or sponsorship in Rwanda)

Target Hiring Range: Local salary scale applies (Grade 5)

Target Start Date: April 2025

Contract Duration: 1 Year contract with possibility of renewal based on performance and availability of funding.

Application Closing Date: 31-01-2025

ABOUT US:

Right To Play is a global organisation that protects, educates and empowers children to rise above adversity through the power of play. We help millions of children each year to stay in school and out of work, to prevent life-threatening diseases and to stay safe from exploitation and abuse. We are the leading global development organization that uses play to transform the lives of children and youth impacted by poverty, war, disease and inequality.

Established in 2000, Right To Play reaches children through experiential programming in 15 countries in Africa, Asia, the Middle East, and North America. These programs are supported by our headquarters in Toronto, Canada; London, UK and seven national offices across Europe and North America.

With a shared passion for our mission, our Culture Code guides how we act and interact based on five core pillars:

Accept Everyone– Be intentional about inclusionMake Things Happen– Seek opportunities to lead and innovateDisplay Courage– Act with integrityDemonstrate Care– Look after yourself and one anotherBe Playful– Have fun at work

Please visit our website to learn more about who we are and what we do, and watch this video to find out about the five pillars of our Culture Code.

ROLE SUMMARY:

The Project Coordinator (PC) reports directly to the Project Officer (PO) and is responsible for the implementation of Right To Play project activities and providing support and guidance to the community team in using RTP tools in the project location. The incumbent is also responsible for preparing sessions and conducting training sessions for caregivers, community leaders and parents. He/ she will develop workplans, timelines and budgets that are in line with ECD project’s activities. He/she will work closely with stakeholders at the district levels such as NGOs, local authorities, caregivers and parents to ensure effective delivery of the ECD project’s activities. The incumbent will also be responsible for monitoring the project’s activities for quality of delivery and effectiveness and also preparing regular and timely reports for the activities. She/ he will represent the organization in meetings, workshop and/or any other duties as assigned to him/her by the supervisor.

WHAT YOU’LL DO:

Job Responsibility #1: Activity planning and implementation (45% of Time):

Ensures participation of partners, children/young people and stakeholders in the process of project planning and implementation of the proposed activities.Supports teachers, caregivers, and educational supervisors/parent educators in developing their activity plans and schedules, encourages their initiatives while ensuring alignment with project proposal, facilitates their activities and reports to the Project Officer.Organizes and conducts special events activities, workshops, trainings, play days, awareness sessions, summer camps, recreational days and sports tournaments in coordination with RTP’s partners.In coordination with partners, teachers, caregivers, educational supervisors, principles, evaluates events, provides updates of lessons learned and best practices and reports on progress and challenges as they arise.Manages and coordinates the logistical arrangements for training workshops and events.Assesses training needs of caregivers, teachers and partners, recommends suitable intervention, and works with them to develop training schedules.Organizes, conducts, and facilitates training workshops conducted by other program staff and participates in the training as required.Conducts training and, facilitates the training sessions conducted by teacher trainers, evaluates them and reports to the Project Officer.Handles equipment management and distribution in the assigned community. · Handles advance payments and used for the activity implementation.Supports the assessment of needs for facility repairs and upgrades in the community, facilitates the authorized work and ensures that overall work has been completed in accordance with the approved standards.

Job Responsibility #2: Monitoring and reporting (20% of Time):

Conducts regular field visits with partners, and government officials to follow up and provide support as needed.Conducts regular visits to project implementation sites/schools and provides coaching and mentoring to coaches, Teachers, principals, educational supervisors’ youth/Junior leaders and community leaders.Participate in workshops/training to partners, caregivers and teachers in the quantitative data collection tools and qualitative monitoring tools and facilitate the data collection.Provides narrative, qualitative and quantitative monitoring information/data to support monthly, quarterly and annual reports to update Country Office on project progress.Provides activity report for each activity conducted to support quarterly reports.Prepares and submits financial reports related to activity implementation and initiates the payment process of transports /other related and services provided by the suppliers related to workshop/trainings, meetings events and tournaments.Ensures all documents related to the project are well kept and makes sure internal documents for RTP are not shared outside without authorization.Ensures partners, caregivers and teachers are in compliance wi…