REGIONAL MANAGER

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Position: Regional Manager

Report to: Program Manager

Job Location: Nyanza District

About the Role:

The Regional Manager is responsible for the management of the Field Office in Nyanza District and representation of BRAC International Rwanda. The post holder will ensure effective management of programs, resources, staff and support functions in the field sites and will firmly institute finance, human resources and operations systems in line with organization performance expectations.

The regional Manager will provide oversight in implementing multi sectoral youth focused programs according to prevailing needs, identify new opportunities for collaboration with like-minded actors, and will ensure field level participation in programme and project design. He/She will also support the capacity development of staff in the field offices. He/she will ensure the strengthening of the field level operational accountability by ensuring that proper risk mitigation measures and internal controls are put in place. S/he will be an effective representative of BRAC International to local authorities, communities and other relevant stakeholders.

Key Responsibilities:

Program Development, Implementation and Delivery

Ensure that management support is provided to field programme implementations within the field office and the management of the different offices, implementation of quality programs as well as operations core business processes.In close coordination with Program Manager and MEAL Manager ensure that the field operations are compliant and operational as per the SOPS of BI and AIM project.Ensure that area teams undertake monthly sessions to monitor expenditure against budget (Budget Variance Analysis – BVA) and that all programmes progress in accordance with grant agreements and are completed within time and on budget with an emphasis on cost effectiveness, innovation and high-quality programming to serve the most vulnerable children, adolescents, youth and women.Ensure that Area teams undertake biweekly/monthly management meetings to update each other on current key priorities and achievements, present any issues that would require attention and support from country office and come up with solutions to address the issues.Have budget holding responsibilities for programs/projects implemented within the Area Office as appropriate, in line with authorized decision-making threshold guidance.Ensure programs are implemented in ways responsive to target project participants in line with BRAC International principles, values and strategic plan and follow BRAC International compliance procedures. This includes working with local government authorities/ administrations and national/ international NGO-partners to strengthen national capacity.Ensure timely preparation of high-quality progress reports, program reports, and donor reports.Ensure that effective mechanisms are in place to listen to, act upon and address children’s and communities’ concerns/recommendations through active participation by children and communities in project design, monitoring and evaluationsEnsure that staff capacity in quality project management is improved and strengthened through training, coaching and mentoring.Support implementation, monitoring and continuous improvement trucking for all essential KPIs for the project and country portfolio at large.

People Management and Development

Work closely with the HR Manager to ensure that all HR policies and guidelines for staff are in place, are understood by all staff and are adhered to. Further, support in the recruitment and induction of new staff.Enhance staff performance through mutually agreed performance management plans, clarity of individual and collective roles and responsibilities; ensure a robust process of performance monitoring, learning & development initiatives and timely management actions.Ensure all staff complete their performance management evaluations, and monthly timesheet submissions.Present staff concerns that cannot be dealt with locally, in a timely manner to the PM, CD and HR Manager.Promote an inspiring and motivating working environment through teamwork, delegation and the team building initiatives.

Financial, Budget and Grant Management

Serve as overall budget holder for all programming in the area office; propose, manage and support budget management for AIM project as appropriate.Ensure that programme budgets are managed through rigorous budget and finance monitoring practices with participation of all key functions involved in projects.Oversee the general application and observance of financial procedures and guidelines set out in BRAC International financial manual and donor requirementsEnsure that budgets are spent and charged to their respective budget as per the charter of accounts by diligently reviewing the financial re…