REQUEST FOR PROPOSALS (RFP)LANDSCAPE LEVELING AND GARDENING FOR THE REGIONAL RUSUMO FALL HYDROPOWER PLANT

Request for Proposals (RfP) Landscape Leveling and Gardening for the Regional Rusumo Fall Hydropower Plant

Rwanda country office, Landscape Restoration and Rehabilitation for Areas around Rusumo Hydro Power Plant, FLR

RfP Reference: IUCN-2025-01-RUSUMO-01

Welcome to this Procurement by IUCN. You are hereby invited to submit a Proposal. Please read the information and instructions carefully because non-compliance with the instructions may result in disqualification of your Proposal from this Procurement.

1. REQUIREMENTS

1.1. A detailed description of the services and/or goods to be provided can be found in Attachment.

2. CONTACT DETAILS

2.1. During the course of this procurement, i.e. from the publication of this RfP to the award of a contract, you may not discuss this procurement with any IUCN employee or representative other than the following contact. You must address all correspondence and questions to the contact, including your proposal.

IUCN Contact: tenders.rwanda@iucn.org

3. PROCUREMENT TIMETABLE

3.1. This timetable is indicative and may be changed by IUCN at any time. If IUCN decides that changes to any of the deadlines are necessary, we will contact you.

DATE ACTIVITY17/01/2025 Publication of the Request for Proposals22/01/2025 Deadline for submission of questions24/01/2025 Planned publication of responses to questions31/01/2025 Deadline for submission of proposals to IUCN (“Submission Deadline”)14/02/2025 Planned date for contract award21/02/2025 Expected contract start date

3.2. Please email the IUCN contact to confirm whether or not you are intending to submit a proposal by the deadline stated above.

4. COMPLETING AND SUBMITTING A PROPOSAL

4.1. Your Proposal must consist of the following three documents:

Signed Declaration of Undertaking (see Attachment 2)Pre-Qualification Information (see Section 4.3 below)Technical Proposal (see Section 4.4 below)Financial Proposal (see Section 4.5 below)Proposals must be prepared in English.

4.2. Your Proposal must be submitted by email to the IUCN Contact (see Section 2). The subject heading of the email shall be IUCN-2025-01-RUSUMO-01. The bidder name is the name of the company/organisation on whose behalf you are submitting the proposal, or your own surname if you are bidding as a self-employed consultant. Your proposal must be submitted in PDF format. You may submit multiple emails suitably annotated, e.g. Email 1 of 3, if attached files are too large to suit a single email transmission. You may not submit your Proposal by uploading it to a file-sharing tool.

IMPORTANT: Submitted documents must be password-protected so that they cannot be opened and read before the submission deadline. Please use the same password for all submitted documents. After the deadline has passed and within 12 hours, please send the password to the IUCN Contact. This will ensure a secure bid submission and opening process. Please DO NOT email the password before the deadline for Proposal submission.

4.3. Pre-Qualification Criteria

IUCN will use the following Pre-Qualification Criteria to determine whether you have the capacity to provide the required goods and/or services to IUCN. Please provide the necessary information in a single, separate document.

Pre-Qualification Criteria1 3 relevant references of clients similar to IUCN / similar work2 Confirm that you have all the necessary legal registrations to perform the work3 State your annual turnover for each of the past 3 years

4.4. Technical Proposal

The Technical Proposal must address each of the criteria stated below explicitly and separately, quoting the relevant criteria reference number (left-hand column).

Proposals in any other format will significantly increase the time it takes to evaluate, and such Proposals may therefore be rejected at IUCN’s discretion.

Where CVs are requested, these must be of the individuals who will actually carry out the work specified. The individuals you put forward may only be substituted with IUCN’s approval.

IUCN will evaluate Technical Proposals with regards to each of the following criteria and their relative importance:

No Criteria Relative weight1 Technical Proposal clearness (proposed methodology, sources and types of materials to be used) 402 Possessing the working experience in Landscape Restoration Designing and Gardening 303 Familiar with working in the Eastern Province and/or cross bordering assignments 204 Good reporting and communication skills in English, French, Kinyarwanda, and KiswahiliExcellent attention to detail, with the ability to undertake repetitive tasks accurately and consistently. 10 Total 100

4.5. Financial Proposal

4.5.1. The Financial Proposal must be a fixed and firm price for the provision of the goods/services stated in the RfP in their entirety.

4.5.2. Prices include all costs

Submitted rates and prices are deemed to include all costs, insurances, taxes (except VAT, see below), fees, expenses, liabilities, obligations, risk and other things necessary for the performance of the Terms of Reference or Specification of Requirements. IUCN will not accept charges beyond those clearly stated in the Financial Proposal. This includes applicable withholding taxes and similar. It is your responsibility to determine whether such taxes apply to your organisation and to include them in your Financial Proposal.

4.5.3. Applicable Goods and Services Taxes

Proposal rates and prices shall be exclusive of Value Added Tax.

4.5.4. Currency of proposed rates and prices

All rates and prices submitted by Proposers shall be in RWFs (Rwandan francs)

4.6. Additional information not requested by IUCN should not be included in your Proposal and will not be considered in the evaluation.

4.7. Your proposal must remain valid and capable of acceptance by IUCN for a period of 90 calendar days following the submission deadline.

4.8. Withdrawals and Changes

You may freely withdraw or change your proposal at any ti…