TERMS OF REFERENCE FOR TECHNICAL ASSISTANCE FOR THE CONSTRUCTION COMPONENT OF THE AFTER 2 AND TDT PROJECTS

TERMS OF REFERENCE AND TECHNICAL SPECIFICATIONS

General information

Assignment name

Technical Assistance for the construction component of the AFTER 2 and TDT projects

Beneficiary

Rwanda Polytechnic (RP) and Rwanda TVET Board (RTB)

Country

Rwanda

Total estimated number of days

565 days

Context and justification of the need

Rwanda Polytechnic and Rwanda TVET board have received funds from the French Development Agency (AFD) to support the development of vocational training by financing the second phase of its AFTER (Appui à la Formation Technique et à l’Emploi au Rwanda) project in the Nyamagabe and Karongi districts, through a loan and a grant. The envisaged AFTER II project consists of 4 main components and 2 cross-cutting components:

Component 1:The RP Kitabi and Karongi colleges and TVET schools of Cyanika and Muhororo campuses are expanded, modernised and environmentally friendly (out of the TA scope)Component 2:The training offer in the RP Kitabi and Karongi colleges and TVET schools of Cyanika and Muhororo is strengthened and more attractive.Component 3:The link between TVET providers and the private sector is strengthened, and employment and entrepreneurship support mechanisms are more efficient.Component 4:The quality and leadership of RP and RTB as institutions in the TVET sector are reinforced.Cross-cutting component 5:The TVET programs are more gender responsive and inclusive and specifically address dropouts of the general education.Cross-cutting component 6:Greening TVET – TVET programs provide youth with green skills and competencies for sustainable economic growth.

Rwanda Polytechnic has also received additional funds for the TDT project (TVET Development for Transformation) to develop a new project that will support the development of Student Housings on the campus of RP Kigali and Gishari colleges, alongside other activities to support RP’s institution in their approach to integrating gender and on reinforcing their institutional communication. This project is expected to start in January 2025.Expertise France, French public agency for technical cooperation, has been contracted to support the two institutions in providing the technical assistance on both projects.

Expertise France intends to recruit a technical assistant specialized in construction management to support the implementation of component 1 for the rehabilitation, expansion, and equipment of RP Karongi and Kitabi colleges and for Muhororo and Cyanika TVET Schools on AFTER 2, and of Component 1 for the building of Student Housing in RP Kigali and Gishari colleges on TDT.

The implementation of AFTER 2 by RP SPIU (Single Project Implementation Unit) and RTB SPIU started in March 2023 and will last until February 2028, the budget of AFTER 2 project – Component 1 is estimated to be 32M€.

The implementation of TDT by RP SPIU is expected to start in January 2025 and last until December 2029, with an estimated budget for infrastructure of 25M€.

At this stage of the project the project briefs, masterplans, environmental and social studies (ESMF, ESIA & ESMPs) have been worked on and validated for AFTER 2. RP and RTB are currently recruiting design consultants for the expansion of the campuses.

On the TDT project, a full feasibility study was conducted, and the process to recruit design firms will be started in the coming months.

Construction stage stakeholder

During the construction stage it is envisioned that:

The Contractor will execute the works.The Supervision consultant will supervise the works.The Construction Specialists of each SPIU will manage the contract of the contractor and supervision consultant.The Construction Management TA will assist the SPIUs by working with the Construction specialists of the SPIUs who will be serving as contract managers.

Transversal Construction management TA for RP and RTB SPIUs

The technical assistance will support both RP and RTB to ensure harmonization of the component 1 activities of the AFTER II project between the two Project Owners.

Level of effort estimated for the Construction management TA

The Technical assistance will be intermittent depending on the progress and milestones of the project. Joint-site missions will be required, especially during the construction stage.

The consultant shall be based in Rwanda during the construction stage.

Objectives and desired results

The recruited construction management TA will be in charge of the following tasks:

General tasks

Support the implementation of all activities of Component 1 of AFTER 2 project (32M€) and Component 1 of TDT project (25M€)Technical assistance to RP and RTB SPIUs project staff regarding the objectives of components 1

Technical support

Design stage: Support RP and RTB SPIU construction specialists to review the deliverables of the design consultant (Concept, Schematic and Detailed design) to ensure standards of quality are aligned with the project documents (ToR, project briefs, masterplans)Procurement stage: Support RP and RTB SPIU Procurement Specialists to draft and review the tender documents based on AFD standard document and compliant with Rwandan law and AFD guidelines: Bid for works, RFP for supervision, bid for goods or supplies (furniture and equipment)Construction stage: Provide technical assistance to the SPIUs of RP and RTB on the Contract management during the construction phase.Technical assistance on project management to ensure an efficient implementation of the project (tools such as general project schedule, contract management, preparation template document for Service Orders (SO), validation, etc.) based on the needs of the SPIUs.

Capacity building

Provide capacity building to:

The construction specialists recruited by the SPIUs on construction project management. The procuring entity regarding AFD guidelines and AFD ESHS requirements.

Non objection assistance

Review documents prepared by the SPIUs to fac…