PROJECT ACCOUNTANT

INTERNAL JOB OPPORTUNITY

PROJECT ACCOUNTANT (KOICA–PROJECT)

World Vision is a child-focused Christian humanitarian organization implementing development programmes in 30 Districts of Rwanda. Our interventions in the strategic period of 2021-2025 seek to reach 2 million of the most vulnerable children. This is done through programming in Resilience and Livelihoods, WASH and Health, Child Protection and Education.

World Vision Rwanda seeks to hire a qualified, dedicated and experienced Rwandan national for the role of Project Accountant(KOICA–PROJECT), joining an established and experienced team. This position incorporates a range of skills and development in multiple areas, allowing for an exciting opportunity for career growth in a dynamic, global organization. This position will be based in Tunga Cluster -Rustiro District.

Purpose of the position:

The purpose of this position is to provide support in all aspects of financial management by coordinating planning and budgeting, SO/donor financial reporting, enhancing compliance with established WV Finance policies and procedures as well compliance with donor requirements to mitigate all forms of financial risks. This role provides accurate financial analytical information to relevant stakeholders and advice in relation to all aspects of financial management. S/he will support budget holders in understanding and interpreting the budget expenditure reports and as well monitoring project or spending. The person in this role is mandated to promote asset management to mitigate any loss or associated risks and as well facilitate both internal and external audits.

MAJOR RESPONSIBILITES

% of time

Activity

End Results

20%

Planning, Budget Preparation and Monitoring of Grant Projects

Coordinate the Grant project planning and budgeting process and provide support and advise to ensure WVI and donor guidelines are met.Prepare and monitor Grant projects budget expenditure reports while explaining budget variances,Facilitate the National Office in providing funding projections during the Monthly cash flow forecast for optimal cash levels to meet ongoing Grant project financial obligationsPerform PBAS reconciliation for grant projects between SunSystems and PBAS records and communicate the funds commitment status to the Grant Project / program ManagersCoordinate and support in the process of Grant project closures to ensure financial risks are mitigated.Support Revenue acquisition by preparing proposal budgets as per donor /SO requirements

Efficient and effective financial planning and budgeting processes in line with WVI & donor requirements.Well-prepared and continually monitored Grant project budgets that align with project objectives.Grant Projects is adequately funded throughout the year, and project managers are informed about funding status through the updated MyPbas.Accurate reconciliation of financial records between MyPbas and the financial system (SUN6) ensures financial data integrity.Compliance with WV and donor guidelines in phasing out Grant projects is observed Timely submission of project budget proposals.Successful Project proposals are funded.

10%

Maintain Grant Projects Financial Records, perform Analysis and enforce Compliance

Perform financial analysis on accounting information/ Financial reports for accuracy, completeness, and Compliance with WV, Support offices and Donor standards.Provide monthly analytical information to budget holders/ project managers/coordinators to inform decision makingPrepare bank reconciliation statements Accurate financial records and reports that adhere to organizational and donor standards.Financial records and reports are prepared and analyzed for accuracy and compliance with World Vision, Support Office, and donor guidelines.Accurate and quality financial reports are timely submitted to all stakeholders

10%

Coordinate timely preparation of monthly cashflows and Grant project disbursements

Coordinate timely Grant Projects related Payments and ensure that financial transactions are accurately recorded in sunsystemReview all invoices in Coupa for all vendor payments for Grant projects for timely paymentsFacilitate all Grant project staff advances and ensure compliance with the travel advance policyMonitor day-to-day payments from WVR bank accounts to facilitate bank reconciliation every month Timely payments for vendors and staffCompliance with the established target low benchmarksCompliance with timely payments benchmark in provisionImproved supplier relationshipAlignment with donor regulations and guidelines on cash accountingProject-related payments are recorded promptly and accurately in the financial systemValidation of transactions in the bank accounts to eliminate any fraud

10%

Grant Projects Financial Coding Review

Review coding for all Grant Projects related financial transactions to ensure alignment with Approved Grant Project activities and Donor requirements both in provision and outside provision.Ensure compliance with financial procedures and Field Finance Manual (FFM) requirements as per updated chart of accountsPrevent miss allocation of expenses Alignment of coding for financial transactions with approved Grant project activities and donor regulationsFinancial transactions related to Grant projects are reviewed to confirm alignment with approved activities and donor regulations.Adherence to financial procedures and the Field Finance Manual (FFM) guidelines prevents the misallocation of expenses, thereby maintaining accurate financial records.

20%

Grant Projects Monthly and Quarterly Financial Reporting

Prepare and analyze monthly and quarterly Grant project financial reports for accuracy and adequacy before submission to project teams or to Support Offices and donors.Ensure reports adhere to full disclosure standards and provide an accurate representation of Grant project…